Accounting Technician I
TITLE: Accounting Technician I
DEPARTMENT: Fiscal
REPORT TO: Fiscal Controller
SALARY RANGE: 4
CLASSIFICATION: 7
STATUS: Non-Exempt Position
JOB SUMMARY
The Accounting Technician will be responsible for assisting in keeping a systematic and up-to-date record of the Agency’s financial records. In addition to the accounting responsibilities, she/he will be required to perform other clerical tasks, such as typing, filing and operating standard office machines. She/he will be expected to have a working knowledge of relevant Agency’s systems and procedures.

QUALIFICATIONS
Education
High School Diploma or equivalent and additional training
Associates or Two-Year College Degree

Education may be waived with significant job related experience
Experience
More than 1 year
Authorization
BCA Background Study
Valid Driver’s License
Work Environment
Conventional – Office model
Hybrid – Flexible work model that is a blend of in-office, remote, and/or on-the-go.

SKILLS, ABILITIES, & OTHER KNOWLEDGE
Skills
Excellent oral and/or written communications skills.
Ability to manage time that results in both a satisfactory quantity and quality of work.
Ability
Support the Mission of the Agency through daily work and while representing the Agency in public.
Have general knowledge of programs and activities of the Agency.
Demonstrated ability to work independently and as a team member.
Must be able to handle diverse work problems on a daily basis.
Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
Must be able to adjust to changes necessitated by last minute assignments and deadlines requests that may prove stressful.
Ability to effectively work across differences, especially socio-economic and cultural differences.
Attend trainings, classes and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
Serve as a mentor for new staff.
Other Knowledge
Have knowledge and apply Agency policies and procedures, including safety, technology, data practices and other applicable policy, procedure and program regulations.
Understand numbers and mathematical concepts.
Knowledge of public and private sources of debt equity and subsidy.
Knowledge and understanding of federal, state, and local guidelines, codes, regulations, for implementation and reporting requirements.

PRIMARY DUTIES & RESPONSIBILITIES
This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.
Area 1: Program Operations
Assist in payroll preparation and distribution.
Verify accounts payable and pay program expenses.
Review accounts receivable and approve daily transactions in journals and ledgers.
Review trial balances, expense reports, invoices, and budgets monthly.
Prepare bank deposits and reconciliations.
Obtain working knowledge of Agency’s insurance policies.
Assist program departments with proper fund coding, grant preparation and other accounting related activities.
Deliver deposits to the bank(s).
Be responsible for communicating inventory of supplies.
Review quarterly and year-end payroll returns as prepared by the Fiscal Controller.
Examine and verify financial documents and reports.

Area 2: Program Compliance
Maintain data for and assist in preparing quarterly tax reports, W-2 Forms, year-end 990, 1099 Forms, annual audit and other miscellaneous forms and reports.
Maintain property control records and files.
Prepare monthly Financial Status Reports, Cash Request Forms, Program close-out packages, and other reports due to funding entities.
Assist with annual Agency audits and program(s) monitoring review(s).
Conducts and maintains electronic document imaging/filing for fiscal records.

Area 3: Program Communications
• Communicate fiscal information necessary to other departments within organization.

Area 4: Development Assistance
• Provide feedback with changes in the financial policies and procedures where applicable.

Area 5: Secondary Functions/Knowledge
• Operate electronic calculator, computer processing system(s) and other office machines as necessary.
• Possess working knowledge of the Agency’s central computer system as relevant to position.
• Possess working knowledge of Microsoft software with intermediate level Excel experience.
• Be capable of setting up budget worksheets and other forms in Excel.
• Have organization skills to maintain required fiscal deadlines and duties.
• Working knowledge of Agency’s retirement program, insurance and garnishments processing with specific instruction.
• Working knowledge of Agency’s Computer Accounting System.

JOB FACTORS
Supervision of Others
Not responsible for supervision of others
Safety of Others
Minimal responsibly for the safety of others. Probability of injury to self or others in remote.
Contacts
Contact is within own department, and with other departments, customers, vendors, or the public.
Physical Demand
Must be able to lift 25 pounds.
Requires sitting, standing, bending, stooping and reaching.
Physical ability to operate equipment specific to your position.
Travel
Must have reliable transportation.
Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
Travel for completion of job duties, trainings and meetings as required.

GENERAL AGENCY REQUIREMENTS
Professionalism
Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, co-workers, providers, volunteers and supervisors.
Treat customers, co-workers and public in a respectful and courteous manner at all times.
Continue to develop skills and abilities.
Community Representation
Represent Lakes and Pines Community Action, Inc. in a positive manner.
Adhere to the Community Action Code of Ethics.
Seek to understand poverty and barriers faced by community members.
Confidentiality
Maintain confidentiality of agency, program and customer information.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a policy of non– discrimination with all employees and applicants for employment. All aspects of employment within the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status, sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.

If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)

Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.